Vacature Management Assistant

Management Assistant in Maastricht

You enjoy helping the Management Team and have no trouble switching quickly from one request to the next. With your energy and dedication, you ensure that everything runs smoothly together with your colleagues from the Educational Support Department.

Job Description

With your contribution, you ensure that the daily operations of the Management Team run effectively and efficiently. You have an executive role in this. You also have a broad and varied range of tasks that include:

• Managing the agenda for two Managers and scheduling complex meetings and gatherings;
• Organizing, preparing and reporting on meetings and monitoring the implementation of agreements made and decisions taken;
• Post, correspondence and archiving;
• The administrative processing of finance requests;
• Monitoring and executing processes for employees who join or leave the company;
• Coordination and organization of meetings or events and contributing to the substantive preparation;
• Act as the first point of contact for questions from employees and external parties and answer these questions or refer them as well as ensure adequate and timely handling thereof.

Requirements

You recognize priorities, can switch between different activities without losing the overview, you are cheerful, hospitable and flexible and you are able to work both independently and in a team and you have a great learning ability. In addition:

• Do you have at least an MBO+ work and thinking level;
• Do you have an excellent command of the English language, and preferably also the Dutch language, both spoken and written.
• Do you have experience with MS Office and can you easily learn other (administrative) systems;
• Are you able to prioritize and complete tasks on time;
• Are you reliable, discreet, flexible and accurate;
• Are you service-oriented;
• Experience in a dynamic and complex environment such as a university is an advantage;

What we offer

As Management Assistant at Faculty of Science & Engineering, you will be employed by the most international university in the Netherlands, located in the beautiful city of Maastricht. In addition, we offer you:

• Good employment conditions. The position is graded in scale 6 - 7 according to UFO profile Management/Office-assistent, with corresponding salary based on experience ranging from €2872,00 and €3809,00 gross per month (based on a full-time employment of 38 hours per week). In addition to the monthly salary, an 8.0% holiday allowance and an 8.3% year-end bonus apply.
• An employment contract for a period of 12 months with a scope of 1,0 FTE.
• At Maastricht University, the well-being of our employees is of utmost importance, we offer flexible working hours and the possibility to work partly from home if the nature of your position allows it. You will receive a monthly commuting and internet allowance for this. If you work full-time, you will be entitled to 29 vacation days and 4 additional public holidays per year, namely carnival Monday, carnival Tuesday, Good Friday, and Liberation Day. If you choose to accumulate compensation hours, an additional 12 days will be added. Furthermore, you can personalize your employment conditions through a collective labor agreement (CAO) choice model.
• As Maastricht University, we offer various other excellent secondary employment conditions. These include a good pension scheme with the ABP and the opportunity for UM employees to participate in company fitness and make use of the extensive sports facilities that we also offer to our students.
• Last but certainly not least, we provide the space and facilities for your personal and professional development. We facilitate this by offering a wide range of training programs and supporting various well-established initiatives such as 'acknowledge and appreciate'.

The terms of employment at Maastricht University are largely set out in the collective labor agreement of Dutch Universities. In addition, local provisions specific to UM apply. For more information, click here

Maastricht University

Why work at Maastricht University?

At Maastricht University (UM), everything revolves around the future. The future of our students, as we work to equip them with a solid, broad-based foundation for the rest of their lives. And the future of society, as we seek solutions through our research to issues from all around the world. Our six faculties combined provide a comprehensive package of study programmes and research.

In our teaching, we use the Problem-Based Learning (PBL) method. Students work in small groups, looking for solutions to problems themselves. By discussing issues and working together to draw conclusions, formulate answers and present them to their peers, students develop essential skills for their future careers.

With over 22,300 students and more than 5,000 employees from all over the world, UM is home to a vibrant and inspiring international community.

Are you drawn to an international setting focused on education, science and scholarship? Are you keen to contribute however your skills and qualities allow? Our door is open to you! As a young European university, we value your talent and look forward to creating the future together.

Click here for more information about UM.

Faculty of Science and Engineering

At the Faculty of Science and Engineering (FSE), we focus on themes such as circularity and sustainability, future farming, digitisation and (scientific) instrument development.  FSE's leading projects, like the Einstein Telescope Pathfinder, are sure to grab anyone's attention.  The faculty is a vibrant hub of education and research in Science, Technology, Engineering, and Mathematics (STEM) and Liberal Arts and Sciences (LAS).  At FSE, over 450 staff members and 3700 students gather to explore e exciting interdisciplinary research and educational programmes. Feel welcome, be part of our team and put your brilliant mind to work! 

FSE at the Brightlands Campuses 

Maastricht, Sittard-Geleen, Heerlen, and Venlo, the home of four creative Brightlands campuses, are bustling with 30,000 entrepreneurs, researchers, and students working diligently to solve global challenges. The Faculty of Science and Engineering is active on all four Brightlands campuses, and this is where our impact reaches its peak. To give you an idea of what is happening at each campus: Sittard-Geleen is home to the largest chemical site in the Euregion, while Venlo is a large hub for agri-food innovation. Maastricht is the site of the Health Campus, and Heerlen is the place to be for Smart Services. 

Department

You will be working at the Maastricht Science Programme (MSP). The College employs approximately 50 internal and 100 external staff members who are engaged in the education of students and scientific research.https://curriculum.maastrichtuniversity.nl/education/bachelor/maastricht-science-programme

Curious?

Are you interested in this exciting position but still have questions? Feel free to contact Linzi Hall at [email protected]for more information.

Applying?

Or are you already convinced and ready to become our new Management Assistant? Apply now, no later than 9th February 2025 for this position.

Please upload your CV, motivation letter,contact information of 2 referees.

The interviews preferably take place on 11th-14th.

The vacancy is open for internal and external candidates. In case of equal qualifications, internal candidates will be prioritized.

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.